Rentals
Rent the vans, equipment and rooms the business already keeps to its customers for a time: what each costs by the hour, day or week, what is free when, the deposit, the checks at handover and return, and what is out, due back and late.
Getting started
These are the steps in the order somebody would do them. The same list is in the tool: press F1, or the control reading "How this works" at the top of the window.
1. Press New thing and give it a rate, then New reservation
New thing names a thing kept in Keyway Rentals while Keyway Assets holds nothing; once Assets holds the vans, kit or rooms, pick one on the Things list instead. Give it a rate by the hour, the day or the week, a deposit, the time it needs between rentals, and the Checks sheet performed when it goes and when it comes back, then press Save. New reservation then reserves it.
2. Reserve it
Say from when to when, and only what is free between those two instants is offered, with its price from the rate card. Hold it while the customer decides, or book it outright. Two customers can never hold one thing over the same time, even from two desks at once.
3. Hand it over
Take the deposit in Keyway Billing and record Billing's reference here, perform the handover check in Keyway Checks, type the agreement the customer signed, and press Hand over. For a thing on the Assets register, then record the hand-over in Keyway Assets, the one record of who has it.
4. Take it back
Perform the return check and press Take it back. Time past the end is priced from the same rate card to the minute, and every failed line of the check becomes a damage line that charges nothing until a person confirms an amount. Then release the deposit or keep part of it; the reason is written from what was confirmed.
The screens, and what to do first on each
Each of these opens with nothing on it on a new install. What the tool says on that screen is what this section says, because it is the same sentence.
Nothing is out
A thing comes onto the board when it is reserved, and moves from held to out to back as it is handed over and returned.
First thing to do: Give a thing a rate on the Things screen, then reserve it.
No rentals yet
A rental holds one thing for one customer between two instants, with its price from the rate card, the deposit, the handover and the return.
First thing to do: Press New reservation and pick the two times.
Nothing is for rent yet
What a business rents is what it keeps in Keyway Assets, or a thing it names here while Assets holds nothing. Each thing gets a rate card, a deposit and the checks performed when it goes and comes back.
First thing to do: Pick a thing on the list and give it a rate, or press New thing and name one.
If you get stuck
Write to support@keywaysuite.com. We answer within one business day. Keyway can send us what it knows about your installation: open the hub, go to About and press Get support. It writes one file wherever you choose and never includes your licence, a password, a customer name or a customer address.